How did it work?
It was agreed the Library Manager and the Advanced Nurse Practitioner would work in partnership to review how to manage the collection more effectively and promote. The Library Manager setup a Task and Finish Group for the project and assigned the Evidence Based Information Specialist to lead
The Advanced Nurse Practitioner designated a Dementia Support Worker with knowledge of the equipment and its use on wards. The nominated staff arranged a series of meetings to undertake the agreed action plan. The collection was moved from the Older Peoples Mental Health Team’s office to the library to alleviate storage problems.
There wasn’t a record of what was in the collection so an inventory was compiled, and checks made to ensure all equipment worked. The absence of a formal loaning procedure made it difficult to track equipment and make borrowers accountable for damaged or misplaced items so a loan procedure was devised and a website created explaining the process.
Equipment was labelled and added to the library catalogue so it could be tracked. Furthermore, the library team received training on using the specialist equipment and My Improvement Network Ward visits were undertaken to explain the formalised loan process to Ward Managers and register their wards on the new system.
What methods were used to evaluate your innovation?
The library management system (Koha) was used to catalogue specialist equipment using a ‘Distraction Therapy Collection”’ series heading and library cards were issued to wards to loan items. Koha reports provide usage data to demonstrate that the service is being used and which items in the collection are loaned. This information informs promotional activities and collection development.
Once the loan procedure was devised, certain wards were identified where the process was piloted. This enabled the library team to gain direct feedback from the Ward Managers about the loan procedure and elements were streamlined before the process was formalised and extended to all wards. The Library Manager attends the Dementia Steering Group Meeting and provides a progress report about the project.
Implementation of the formalised loan procedure has enabled the service currently used to distract and stimulate patients with dementia, to be extended to engage patients with learning disabilities and vulnerable adults.